Fathom
Meeting Notes
AI meeting assistant that records, transcribes and summarizes video calls, with a generous free plan.
From $20 / monthFree planGeneral purpose
AI Tools for Meeting Notes
Which AI Notetaker Should Agents Use?
Fathom and Otter both have free plans: Fathom lists unlimited recordings, while Otter Basic allows 300 minutes a month. Fireflies is a third option. They work best for video calls such as buyer consultations and team meetings. Tell everyone first, since some states require all parties to consent.
AI notetakers join video calls, transcribe them and write a summary with action items. For agents that means fewer lost details from consultations and team meetings. These are general business tools, so check the CRM connection and your state recording rules.
Quick Shortlist
- Lowest published plan: Notion, $10 / member / month
- Free plan: Fathom, Fireflies.ai, Notion
- 1 of 5 show no verified price: ask for a written quote.
Compare 5 Tools
| Tool | Lowest Published Price | Pricing Model | Free Option | Built For |
|---|---|---|---|---|
| Fathom | From $20 / month | Subscription | Free plan | General |
| Fireflies.ai | Price not verified | Subscription | Free plan | General |
| Notion | From $10 / member / month | Subscription | Free plan | General |
| Otter.ai | From $16.99 / user / month | Subscription | Free plan | General |
| Quo | From $19 / user / month | Subscription | Free trial | General |
Listed alphabetically, not ranked. Compare these side by side.
Fireflies.ai
Meeting Notes
Meeting assistant that records, transcribes and summarizes conversations, with search across meetings.
Price not verifiedFree planGeneral purpose
Notion
General AI Assistants
Workspace for notes, databases and team documents, with an AI agent and AI meeting notes on the Business plan.
From $10 / member / monthFree planGeneral purpose
Otter.ai
Meeting Notes
AI notetaker that joins Zoom, Teams and Google Meet calls and provides live transcripts.
From $16.99 / user / monthFree planGeneral purpose
Quo
AI Lead Response
Business phone for calls and texts in a shared space, with an AI agent called Sona that answers calls and AI call summaries.
From $19 / user / monthFree trialGeneral purpose
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What to Look For
- Free plan limits on minutes
- CRM connection, often on higher plans
- Search across past calls
- Works in Zoom, Teams and Google Meet
Risks to Check
- Some states require consent from everyone on a call
- Transcripts can contain client financial details
- Summaries can misquote: check before relying on them
Questions to Ask a Vendor
- Does the bot announce itself?
- How long are recordings kept?
- Is my audio used for training?
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